HR Email Template

Candidate Rejected Email Template 

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What is a Candidate Rejected Email Letter? 

A Candidate Rejected Email Letter is a formal communication sent by an employer to inform a job applicant that they have not been selected for the position they applied for. This letter is a crucial part of the recruitment process, ensuring that candidates are informed about their application status. 

Why is it Important? 

Professional Courtesy

Shows respect and appreciation for the candidate’s time and effort. 

Future Opportunities

Keeps the door open for potential future roles that might better fit the candidate’s skills. 

Maintains Employer Reputation

Leaves a positive impression of the company, even for those not selected. 

Transparency

Provides clear communication, avoiding any ambiguity about the candidate’s application status. 

What Should be Included in a Candidate Rejected Email Letter? 

Candidate’s Name

Personalized to address the candidate directly.

Job Title

Reference the specific position applied for.

Decision

Clearly state the decision not to move forward with their application

Encouragement

Express appreciation for their qualifications and mention the possibility of future opportunities.

Acknowledgment

Thank the candidate for their interest and effort in applying.

Closing Remarks

Offer best wishes for their job search and future career.

Candidate Rejected Email Template 

Subject Line: Your application for [Job Title] at [Company Name]

Dear [Candidate’s Name],

Thank you for your interest in the [Job Title] position at [Company Name]. After careful consideration, we regret to inform you that we will not be moving forward with your application at this time.

We appreciate the time and effort you invested in applying and interviewing for this role. Although we have decided to move forward with another candidate, we were impressed with your qualifications. We will keep your resume on file for any future opportunities that match your skills and experience.

We wish you the best of luck in your job search and future career endeavors.

Best regards,
[Your Name] 
[Your Job Title] 
[Company Name] 

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