HR Email Template
Termination Letter Email Template
Please contact your HR or IT department in case you do not know your organization URL
A Termination Letter is a formal communication from an employer to an employee, informing them of the end of their employment with the company. This letter outlines the reasons for the termination, the effective date, and other relevant details.
Ensures the termination process is documented and compliant with labor laws.
Provides a clear and professional explanation of the reasons for termination.
Details the final steps, including the return of company property and final payments.
Serves as an official record for both the employer and the employee.
Provide the reason(s) for the termination.
Specify the effective date of termination.
Clearly state the name of the employee being terminated.
Outline the final payslip and any outstanding payments.
Instructions on returning company property.
Provide contact details for any questions regarding benefits or final payments.
Professional and courteous closing message, wishing the employee well.
Subject Line: Termination of Employment
Dear [Employee’s Name],
We regret to inform you that your employment with [Company Name] will be terminated effective [Termination Date]. This decision has been made due to [reason for termination], and we believe it is in the best interest of both parties.
Your final payslip, including any outstanding payments, will be processed and sent to you by [Final Payment Date]. Please ensure that all company property is returned by [Property Return Date].
If you have any questions regarding your benefits or final payslip, please contact [HR Contact].
We wish you all the best in your future endeavors and thank you for your contributions during your time with us.
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
