HR Email Template
Resignation Acceptance Email Template
Please contact your HR or IT department in case you do not know your organization URL
A Resignation Acceptance Email Letter is a formal communication from an employer to an employee, acknowledging the receipt and acceptance of the employee's resignation. This letter confirms the end date of employment and outlines the necessary steps to ensure a smooth transition.
Confirms receipt of the resignation and formally accepts it.
Provides clear communication on the employee's last day of work.
Ensures that responsibilities are handed over smoothly.
Outlines the process for final paycheck and return of company property.
Maintains a positive relationship with the departing employee and leaves a good impression of the company.
Provide the reason(s) for the termination.
Specify the effective date of termination.
Formally acknowledge and accept the resignation.
Clearly state the employee’s last day of work.
Outline the handover process and return of company property.
Mention the processing of the final paycheck and settlement of benefits.
Express appreciation for the employee’s contributions and wish them success in their future endeavors.
Subject Line: Acceptance of Resignation
Dear [Employee’s Name],
We have received your resignation letter dated [Resignation Date], and we regretfully accept your decision to leave [Company Name]. Your last working day will be [Last Working Day].
Please ensure that all your responsibilities are handed over to [Replacement’s Name/Team] and any company property is returned by your last working day. Additionally, your final paycheck will be processed and any remaining benefits will be settled.
We appreciate your contributions to the company and wish you success in your future endeavors. If you need any assistance during your transition, please feel free to reach out.
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
